Cooperlink Blog

Project ownership: why mandating your document management system is your best ten-year liability protection

How to successfully manage work handover: key steps, documents and best practices

From data to intelligence: how tech for construction is transforming the industry

How Atenor optimizes document tracking on the Citydox project thanks to Cooperlink

Building maintenance plan: how to plan ahead from day one on site?

Project ownership: why mandating your document management system is your best ten-year liability protection

The ten-year liability depends less on technical issues than on the ability to prove every project decision. When a validation goes missing or a drawing lacks version control, the project owner’s entire coverage is put at risk. Innovation, late buyer changes and site suspensions can dramatically increase exposure without warning. The key is a single, clear and enforceable document chain, far beyond BIM alone. This article reveals why proof-driven project management is becoming the project owner’s strategic weapon... and how Cooperlink can finally make it possible.

How to successfully manage work handover: key steps, documents and best practices

Work handover is a key legal, financial and technical milestone marking the end of the project and the start of the warranty period. It involves all project stakeholders and requires thorough inspection, clear documentation and precise tracking of remarks. The provisional handover formalises completion while opening the warranty period, and the final handover closes the contract and releases guarantees. Structured reports ensure full traceability of decisions and help prevent disputes.

From data to intelligence: how tech for construction is transforming the industry

How is AI transforming the construction industry? From smarter data management to augmented job sites and digital twins, innovation is reshaping every stage of a project while raising new questions about ethics and data sovereignty.

How Atenor optimizes document tracking on the Citydox project thanks to Cooperlink

Atenor selected Cooperlink for its speed, simplicity and ability to centralise thousands of technical documents and approvals that were previously managed on paper. The platform now streamlines daily tasks, improves coordination with consultants and supports a more modern, efficient way of managing construction projects.

Cooperlink Release Sept '25 - version 2025.2 - Observations, Documents categories, Digital Signature, Portal messages, ...

Cooperlink is gaining momentum for better takeoff. The software offering and capabilities are expanding to better manage your construction sites.

Emails & Correspondence

Zero inbox goal, or how to manage your professional emails efficiently

Efficient email management starts with simple individual practices (inbox zero, the 4D rule, time blocking, automation) to reduce mental overload. At the collective level, teams need shared rules on communication (To/Cc/Bcc usage, delegation, RACI, proper tools) to cut email pollution. With Cooperlink, emails become structured, traceable project data, integrated into workflows and documentation — freeing you from overload and boosting collaboration.

Saving time without losing control of the data: how Cooperlink won over Louis De Waele

Louis De Waele chose Cooperlink to streamline document management across its construction sites while maintaining full control over its data. Rolled out gradually, the solution quickly won over even the most hesitant teams thanks to its flexibility and local support. Cooperlink is now the standard platform used across all of the company’s projects.

How Herpain Entreprise streamlined its construction document management with Cooperlink

How can you ease the mental load on site teams without compromising on documentation rigor? Herpain Entreprise shares its experience with Cooperlink, successfully rolled out across all new projects. Seamless integration, measurable gains, and rapid adoption by field teams.

BIM - Building Information Management

How McLaren eliminated information silos between its Asite CDE and on-site tool Dalux using Cooperlink Construction Hub

McLaren connected Asite and Dalux using Cooperlink to eliminate data silos, streamline workflows, and ensure real-time access to up-to-date documents on site.

10 Years of BIM: Where are we and what challenges remain?

BIM is evolving. But has it truly become a structuring tool for the building lifecycle?Our insights from BIM World 2025 shed some light.

Cooperlink Release Jan '25 - version 2025.1 - SSO, Improved security, Custom columns, Presets, ...

Our technical team delivers every time. And once again, it's no secret that this release is particularly explosive!

The top 5 IT security risks in the construction sector

Discover the top 5 IT security risks in the construction sector and learn how to mitigate them effectively. This guide covers challenges like losing control of document management platforms, cloud hosting dilemmas, data sovereignty issues, GDPR compliance, and the impact of AI usage. Understand how to ensure secure communication and data protection while adhering to regulations like NIS2. Enhance your project's cybersecurity resilience with actionable insights and best practices.

Contracts & finance

Progress reports on construction sites: What information to include, how to present them, and what mistakes to avoid?

A progress report and progress payment invoice are essential tools for managing construction projects, ensuring accurate tracking of work progress and billing. By aligning financial and technical documentation, they enable precise financial management, reduce errors, and improve communication among stakeholders. Using tools like Excel or specialized software, these reports streamline project management through automation, error prevention, and standardized processes. Implementing lean planning further optimizes workflows, increases efficiency, and supports agile project management, avoiding common mistakes in tracking and billing.

Cooperlink Release Sept '24 - version 2024.2

We are excited to introduce the latest updates of Cooperlink, designed to enhance your collaboration experience and streamline communication across your teams.

Documents & Workflows

What happens to the As-Built Documentation after provisional acceptance?

Discover why your As-Built Documentation (DOE) is essential for the project and how to properly assemble it without spending too much time on it.

Transforming SharePoint and Outlook into an All-in-One Construction Platform compliant ISO19650

At BIM World 2024, Axel Palmaers, CEO of Cooperlink, demonstrated how to transform SharePoint and Outlook into a comprehensive, secure construction platform, enhancing project management and collaboration. Discover how Cooperlink’s innovative solution addresses key industry challenges

Just a stone's throw from Namur station, this new major project can be described in a few words

End of a project with Thomas & Piron Bâtiment - WUST - BPC

Cooperlink Release Dec '23 - version 2023.3

The new 23.3 release has arrived! Roll up your sleeves because it might mess up your hair again.

An amazing year 2023 : retrospective

What an amazing year 2023 has been for Cooperlink, where we celebrated 5 years of innovation and collaboration! Looking back on this fantastic year.

Documents & Workflows

OpenDMS - A Common File Naming Convention for Construction

Within the complex ecosystem of construction projects, coherence in document management is crucial. The adoption of a uniform file naming convention is not just a matter of order, but a true strategy for information mastery. This article explores the impact of the Open DMS convention in Belgium, an initiative aimed at harmonizing communication and optimizing collaboration among the multiple stakeholders of a project.

The BIM Wikipedia is online: are you familiar with it

Everything about BIM in one place

How we achieve a 97% customer satisfaction rate: Support team statistics from Cooperlink

We are therefore particularly proud to present our customer support statistics for the years 2022/2023. These numbers are more than just performance indicators; they reflect our commitment to providing each user with an experience that is both efficient and deeply personalized.

Cooperlink Release July '23 - version 2023.2

Unveiling the July 2023 release of Cooperlink: Prepare for another feature-rich update! Brace yourself for the future of work with our revolutionary new graphical workflow designer, streamlining every task. Stay seamlessly connected and productive on-the-go with our cutting-edge mobile application. An unparalleled experience awaits, reshaping collaboration and efficiency.

BIM - Building Information Management

Introducing the New Cooperlink Mobile App: Connect, Collaborate, Achieve!

Dear enthusiasts of productivity and efficient collaboration, we have news that will reshape your experience! With the new Cooperlink mobile app, you can stay connected, collaborate with your team, and achieve your goals from anywhere.

BIM World 2023: The Construction Hub to Address the Multiplicity of Digital Tools and Enhance the BIM Model in One Click

(Re)immerse yourself in the conference held by Axel Palmers, CEO of Cooperlink, during BIM World 2023 in Paris. Discover the concept of the "construction hub," as well as our research project with the University of Liège focused on enriching BIM models. It was also a great opportunity to announce our entry into the French market.

Emails & Correspondence

Construction Project Partners: How to Efficiently Manage Emails and Collaborate (Finally)?

Email management has become a major challenge for professionals. The amount of information transmitted through this channel and the lack of evolution in traditional solutions to meet users' needs have led Cooperlink to develop a customized solution for stakeholders in a real estate project.

Cooperlink Release March '23 - version 2023.1

You've all been waiting for it, haven't you? The new Cooperlink has arrived. Lots of new, even more powerful features, better usability and noticeably faster performance. We are talking about built-in automation, bulk processing of tasks, simplification of the project configuration and many improvements in the interface.

Cooperlink Release November '22 - version 2022.3

Your feedback has been of great help to us in developing this new version of Cooperlink, which is much easier to use and configure. We talk about simplified navigation in the interface, annotations on PDF files, improvement of price request features and many other improvements to the user experience.

Bricsys 24/7 Embeds Automated Document Management Workflow with Cooperlink CONNECT

The integration accelerates secure data interchange for faster decision making and enables project managers and CxO to create a unified digital environment, limiting the cost of errors arising in repetitive processes and disconnected systems

Real estate developer or contractor? Impose your CDE platform. You know Why. We tell you How.

Do you find it difficult to impose your platform on your partners who prefer to use theirs? This blog article is for you! With a different approach that is more respectful of everyone's interests, check out how to avoid the trap of having more than one CDE on a construction project.

Cooperlink Construction Apps Release July '22 (version 2022.2)

Once again, the team has gone to great lengths to respond to your feedback and offer you new features that will make your work easier. We talk about revision management, bulk processing, notifications on folder, ...

Increased digitalization of the actors calls for a new approach to avoid multiple Common Data Environments

A Common Data Environment (CDE) is a central repository where construction project information is stored and managed according to the ISO 19650 guidelines. More and more organisations have ‘their’ construction Common Data environment and are … willing to use it. As a result, contractors, architects or promotors need to cope with multiple Common Data Environments across project(s) leading to complexity, reduced productivity and sometimes chaos. This situation calls for a new approach and solutions.

Avoid the trap of disconnected construction management platforms. Integrate Oracle Aconex and Asite

On a construction project, it is not always possible to align on 1 unique common construction software (CDE). To avoid chaos, we have developed Cooperlink CONNECT. Cooperlink CONNECT interconnects software’s of the construction sector and allows to exchange data easily and securely. In this Oracle Aconex and Asite integration example, we show you how contractors using Oracle Aconex can start a validation workflow on a set of documents while the client has the possibility to confirm the plan, technical sheets, …. in its own CDE (Asite). With Cooperlink CONNECT, the process runs automatically and errors free over the two different CDE’s

Asite Integration with Microsoft SharePoint / Teams - Microsoft Office 365

Cooperlink CONNECT enables a real time two ways integration between Asite and Microsoft SharePoint. Archive your data in Microsoft SharePoint without manual downloads and always find the latest version. Please a customer or any other partner willing to save project data locally.

Bricsys 24/7 Integration with Microsoft SharePoint / Teams - Microsoft Office 365

Cooperlink CONNECT helps you to connect Bricsys 24/7 with Microsoft SharePoint / Teams. Archive your data in Microsoft SharePoint without manual downloads and always find the latest version. Give your partners the opportunity to do so as well.

Oracle Aconex Integration with SharePoint / Teams - Microsoft Office 365

Cooperlink CONNECT enables a real time two ways integration between Oracle Aconex and Microsoft SharePoint. Archive your data in MS SharePoint without manual downloads and always find the latest version. Please a customer or any other partner willing to save project data locally.

Cooperlink Product Release November 2021

Our team has gone to great lengths in recent months to bring you a new feature-rich version of Cooperlink. See it for yourself.

Report on the Digital Construction Day

All the thinking heads of the construction sector came together this Wednesday, October 27, 2021 for a unique event, the Digital Construction Day. Tristan Herrezeel from BPC highlighted the difficulties encountered on site in terms of management of technical data sheets and creation of As-Built file.

Digital Construction Day - October 27, 2021 - Agenda

The Digital Construction Day focuses on digital pioneers in the construction industry. More than 16 real case studies of entrepreneurs will demonstrate the answers that the industry is already providing today

Realty Real Estate Summit 2021

Cooperlink participated in the Realty show. Report of 2 rich days.

I telework, but how slow is it!

Here we explain the potential causes of the observed slowness and how to fix it.

Telework with a file server on your company network

As an integrated and unified platform, Cooperlink allows you to manage online all your project documentation stored on your servers in securely.

Your colleagues. Unwitting spammers

Faced with this situation, it is very common to meet companies that manage the majority of their projects and exchanges by email. For ease, each member of the project receives a copy of the email sent with the risk that it copies, modifies or even saves an outdated version of a specific document.

What is your IT security strategy within your organization?

If you have never asked yourself this question, it will necessarily come knocking on your door quickly. Indeed, whatever the size of your company, an inevitable element accompanies any digitization: the increase in the volume of data to be processed. And when you talk about increasing data, you talk about increasing the security standards related to that data.