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Transforming SharePoint and Outlook into an All-in-One Construction Platform compliant ISO19650

HUB & interoperability
min read
Published on
April 15, 2024
At BIM World 2024, Axel Palmaers, CEO of Cooperlink, demonstrated how to transform SharePoint and Outlook into a comprehensive, secure construction platform, enhancing project management and collaboration. Discover how Cooperlink’s innovative solution addresses key industry challenges
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A Pragmatic transformation for everyday tools

The objective of the presentation is to demonstrate how Cooperlink can transform common collaboration tools like SharePoint and Outlook into an effective construction hub. Unlike typical discussions on advanced technologies such as artificial intelligence, Axel Palmaers chose to focus on pragmatic solutions that are immediately applicable to the daily challenges faced by construction professionals.

Current challenges in information management in construction

Construction companies often use SharePoint and file servers to store essential documents. However, the multiplicity of sources of truth and the lack of centralized information pose numerous problems. These inefficiencies increase risks, costs, and the complexity of project management. The need for centralized information management is crucial to ensure project continuity and avoid errors.

The goals of Cooperlink

Cooperlink was designed to address these challenges directly. The solution aims to:

  • Centralize project management: By bringing all relevant information into one place, Cooperlink facilitates project management and enhances team efficiency.
  • Ensure archiving and access to correct document versions: By guaranteeing that the correct versions of documents are always available, Cooperlink reduces the risk of errors.
  • Reduce risks and costs associated with documentation errors: By automating many processes, Cooperlink minimizes the risk of human error.
  • Simplify the creation of as-built documentation: Through automation, Cooperlink makes it easy to generate complete and accurate documentation.

Specific problems in construction projects

In the construction sector, the diversity of partners and tools used can lead to significant inefficiencies. Each partner may prefer a different tool, complicating coordination and information centralization. This multiplicity of tools increases risks and costs. Cooperlink addresses this issue by ensuring interoperability between these different systems and partners, thus facilitating cooperation and coordination.

Solutions provided by Cooperlink

Cooperlink stands out for its ability to create a centralized construction hub that acts as a cooperation and coordination center. By guaranteeing a single source of truth for each organization, Cooperlink centralizes information flows while maintaining effective interoperability. Here are some key features of the solution:

  • Sustainable document management: Cooperlink ensures efficient and sustainable document management by centralizing all information and guaranteeing its accessibility and integrity.
  • Approval and decision workflows: Approval and decision processes are automated, reducing delays and the risk of errors.
  • Enrichment of BIM documentation: Cooperlink facilitates the enrichment of BIM documentation by easily integrating relevant documents and data.
  • Process automation: By automating many processes, Cooperlink reduces errors and improves team efficiency.

The technical architecture of Cooperlink

The Cooperlink's technical architecture is composed of three main layers:

  1. The integration platform: This layer allows different software to communicate and connect with each other.
  2. Business applications: Specific applications for each profession are integrated to enhance the interface between the company and its external partners.
  3. The user interface: A simple and intuitive interface allows users to work efficiently with all centralized information.

This architecture enables seamless integration with SharePoint and Outlook, while ensuring robust security and data protection in compliance with ISO 19650 and ISO 27001 standards.

Use Cases and practical demonstrations

Focus us on several concrete use cases and demonstrations to illustrate Cooperlink's capabilities:

  • Validation of technical sheets: Cooperlink automates the validation of technical sheets, automatically generating cover pages and necessary metadata.
  • Reporting and tracking approval processes: Integrated reporting allows precise tracking of approvals and visas, with online and offline reporting options.
  • Managing correspondence via Outlook: Cooperlink centralizes and automatically archives emails, facilitating the management and traceability of correspondence.

These demonstrations showed how Cooperlink automates these processes, improves collaboration, and reduces errors.

Flexible security and deployment

Cooperlink has flexible deployment options:

  • Sovereign cloud: Cooperlink offers a sovereign cloud with deployment options in France, Belgium, and other European countries.
  • On-premise infrastructure: Companies can choose to deploy Cooperlink in their own infrastructure, maintaining full control over their data.
  • Data security: With a separate database architecture, Cooperlink ensures maximum data protection and complete isolation between organizations.

A solution for the future of construction

Cooperlink transforms everyday tools into an integrated, secure, and efficient construction platform. By addressing the complex needs of modern construction projects, Cooperlink positions itself as an essential solution for improving collaboration, reducing risks, and optimizing the efficiency of construction teams.

About Axel Palmaers

Axel Palmaers, aged 42, is an accomplished entrepreneur with more than 20 years of experience in the field of digital transformation. Axel is the CEO and co-founder of Cooperlink, a digital hub that connects construction, infrastructure and industrial companies. Cooperlink's mission is to help companies exploit the full potential of their data and manage their projects. Axel has acquired deep expertise in project management, operational processes, technical document management and BIM building data modeling.

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Axel Palmaers

CEO Cooperlink

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