A meeting that changed everything

It was at MIPIM, the international real estate fair in Cannes, that Olivier Herpain, CEO of Herpain Entreprise, met Axel Palmaers, founder of Cooperlink. During their conversation, Axel introduced a Belgian solution designed to simplify document management in construction projects. The approach immediately sparked interest: Cooperlink seemed capable of addressing field needs while adapting to the realities of the industry.

Back in Belgium, a meeting was scheduled with Karl Kunnen, Director of Execution, for a deeper analysis. The solution was presented in detail. But before moving forward, Herpain Entreprise was preparing a complete overhaul of its IT system. The Cooperlink project was put on hold… temporarily.

A well-timed deployment

At the time, Herpain Entreprise was modernizing its IT system. Although Cooperlink was considered, it was set aside to finalize this major reform.

Meanwhile, the tool resurfaced on one of their projects: a client was already using Cooperlink. This was an opportunity for Herpain Entreprise to test the solution in a real-life operation. The feedback was positive.
Deployment was then extended to all new projects.

"And then, we switched all our new projects to Cooperlink."

Why Herpain Entreprise chose Cooperlink

The decision to adopt Cooperlink was based on practical, field-driven criteria.

The tool quickly stood out for its clear and intuitive interface, far more user-friendly than competing solutions. It also integrates seamlessly with the company's SharePoint environment, allowing Herpain Entreprise to maintain its working habits while improving document structuring.

On the ground, teams mainly use it to share documentation with project designers or clients, follow up on comments, and obtain the necessary approvals for project progress.

This approach eases the mental load on field teams without compromising the level of rigor required.

“Cooperlink enables site teams to track required documents with greater accuracy. That frees up time for other practical on-site tasks.”

Measurable results

Even without formal quantitative studies, Herpain Entreprise quickly noticed tangible benefits for its teams. The tool significantly reduces the administrative workload linked to document management. Site managers, in particular, can refocus on operational tasks and project contingencies.

According to initial internal estimates, time saved on document and approval management could range from 20% to 30% for certain roles.

Another key benefit: Cooperlink enforces part of the discipline required for exchanges with clients and project designers, making processes more secure—while providing greater flexibility for those applying them.

A tool built for the field

With Cooperlink, there’s no need to change your environment.

Documents stay in SharePoint. Processes are automated. And approvals are tracked without additional effort.

This ability to adapt without disruption is what allows teams to adopt the tool so easily.

Watch

Discover the video testimonial of Karl Kunnen, Director of Execution at Herpain Entreprise.

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✔ Improve document tracking on your sites?
✔ Reduce your field teams' workload?
✔ Keep full control over your data in your own environment?

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