Cooperlink - Features

Available features and options

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Included in standard package

Available as an option

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Links + Construction Apps

Links (data workflows and connectors)

CONNECT ONLY

ENTERPRISE

CORPORATE

CONNECT 3rd-party software & partners

CONNECT

Documents submission to 3rd-party software (ISO19650 SHARE)

Submit your documents from your corporate repository (eg. Sharepoint) to your client or partners tools (eg. Aconex, Autodesk Construction Cloud, ...)

Distributed workflows with 3rd-party software (ISO19650 PUBLISH)

Use Cooperlink apps to manage documents with your partners and subsequently submit document for approval on client's tool.

Documents retrieval from 3rd-party software (ISO19650 ARCHIVE)

Get a copy or archive documents from your client or partners' tools to your corporate repository.

Connectors (Sharepoint, Autodesk Construction Cloud, Oracle Aconex, Bricsys, Letsbuild, ...)

Your tool not yet available in the list? Let us know!

Learn more information aboutCONNECT

Automate data workflows

CONNECT

Event-based automation engine

Cooperlink embeds a powerful and configurable event-based automation engine to process your data

Documents processing (eg. as-built file created on-the-fly)

Create custom scenarios for generating execution documents, for sharing documents, ...

View detailed features and screenshots

BOOST your corporate DMS ^{(Document Management System)}

BOOST

Link your corporate DMS with the Cooperlink workspace (share and/or archive)

Thanks to Cooperlink, your DMS (eg. Fileserver, Sharepoint) is always up to date with the latest versions of documents.

Access centrally all project documents from different sources

Gather your project documents from different tools in one place.

Request prices / quick share from corporate DMS

Select files from your DMS to share easily and securely.

Connectors (Fileserver, Sharepoint, Autodesk ACC)

Your tool is not yet available in the list? Let us know!

View detailed features and screenshots

Learn more information about BOOST Docs

BOOST your corporate E-mail + Outlook plugin

BOOST

Automatic and manual tagging (Archive)

Classify, organise, follow-up and archive e-mails.

Reading tracking

Know which colleagues have read the email

Tickets

Record requests received by email for internal processing and follow-up.

Stamps

Tag and store e-mail on corporate DMS in 1 click.

Notify price requests / quick share via user's mailbox

Notify your partners from your own mailbox to guarantee the deliverability of the message, while maintaining the traceability of exchanges by Cooperlink.

Interactive web e-mail client

Manage your e-mail box with Cooperlink's mail client. Get an accurate view of which emails need your attention.

Outlook plugin (e-mail, tasks)

Organize and follow your e-mails thanks to Cooperlink directly in your daily tool, namely Outlook

E-mail connector (Exchange server)

Your tool is not yet available in the list? Let us know!

View detailed features and screenshots

Learn more information about BOOST E-mails

Secured VPN between AECO ^{(Architecture Engineering Contractors Owners)}

Cooperlink-to-Cooperlink Bridge

Similar to an e-mail messaging network, Cooperlink allows structured data to be exchanged between companies and their respective tools.

Synchronize documents between severals companies of a joint venture or of a design&build consortium

Joint ventures have a single legal structure but are operationally distinct. Cooperlink allows their employees to continue working from their tools.

Learn more information about BRIDGE

Open API

REST JSON API

Automate Cooperlink with its powerful modern API.

Swagger documentation

The API is documented through the Swagger app.

Apps for design, administration and coordination

CONNECT ONLY

ENTERPRISE

CORPORATE

Management of projects

Projects and spaces

Create spaces dedicated to internal work in progress, sharing of information, publishing of information and archives.

Multi-projects or single-project apps

Whether you have a large project to manage, or several projects in parallel, Cooperlink gives you a global or specific view depending on your needs.

Web-based app / Desktop app

A modern, user-friendly and intuitive web application accessible anytime, anywhere without any installation. Also available as windows/desktop app.

View detailed features and screenshots

Activities and notifications

Activities inbox

To keep you informed and avoid email pollution, Cooperlink brings together the essential activities of the day in your own inbox.

Activities e-mail summary

Didn't check your inbox? Cooperlink sends you a summary by email.

Notifications center

You are notified directly when a user or partner mentions you in a comment thread or sends you a personal message.

Comments threads and user-mentions

Comment on documents, tasks, workflows or correspondences. Mention your colleagues and partners to get their attention.

View detailed features and screenshots

Workspace for documents sharing and control (ISO19650 SHARE)

Virtual workspaces

Create secured sharing spaces in which you invite and collabroate with your partners.

Manual or automatic sharing

Define your information sharing strategy to avoid spreading confidential information.

Access rights

Create and manage the workspace folder permission matrix in a snap.

Documents management

All the features needed for basic document management.

Bulk upload manager (incl. batch edit, metadata extraction)

Submit documents in bulk on Cooperlink thanks to Cooperlink's upload manager

Automatic revision recognition

When the uploaded document contains the document code, Cooperlink automatically recognizes and match a the document as a revision.

Bulk ZIP download (incl. custom naming)

Upload documents in bulk. Define custom naming convention for downloaded documents.

Link between files / Attachments

Semantic links between files (eg. Annex, Source file, Comment sheet). Attachments as are associated to a primary file ad inherit from classification

Documents templates library

Enrich your library of blank document templates.

View detailed features and screenshots

Leverage your fileserver, Sharepoint or Autodesk ACC in connection with your virtual workspaces. Click here for more info....

Attributes, custom metadata and naming

Multi-criteria searches and filters

Create advanced search filters based on standard attributes and custom metadata.

Standard attributes

Cooperlink automatically collects document and share transaction information.

Custom metadata

In addition to standard attributes, create custom metadata cards for your projects.

Naming convention (incl. revisions, code, uniqueID, auto-numbering)

Define your own naming convention for documents and workflows. Cooperlink is also compatible with market standards (ISO19650, Buildwise, ...).

Metadata extraction

Extract metadata from documents into Cooperlink.

View detailed features and screenshots

These features apply to documents, tasks, workflows and correspondence.

Viewers and editors

Office online viewer and editor (Word, Excel, Powerpoint)

Read, edit and co-author office documents online.

PDF viewer and editor (incl. merge, page manipulations, annotations and measurements)

Read, edit and annotate PDF documents online.

DWG and BIM (IFC/RVT) viewers as third-party app

For native files, Cooperlink offers the Autodesk Forge viewer as an app

Images viewer

The viewer is compatible with standard formats such as PNG, JPG, TIFF, ...

View detailed features and screenshots

Coordination & tasks management

Tasks with custom metadata and checklists

Create and manage your tasks in Cooperlink. Enrich them with metadata, checklists and comments.

Views (list, calendar, works)

View and sort your tasks according to your needs.

Shareable links

The shareable links allow you to identify an element to communicate more easily with your partners. It applies on documents, tasks, workflows, ...

Interactive notes

Write interactive reports with user mentions and links to tasks.

View detailed features and screenshots

Transmittals (ISO19650 PUBLISH)

SIGN

Records of transmission

Electronic registered mail. Officialization of sending a package of documents revisions to one or more recipients with traceability and immutability.

Immutable revisions

Secure and perpetuate the information exchanged. Transmitted information is set in stone (incl. metadata)

Access rights per version

Very fine access rights to documents (by version) and protection of personal interests.

Transmittal summary sheet (PDF)

Personalized document that contains all the information and evidence relating to the transmission of documents.

Deposit box

Transit box for sending or receiving documents before their classification in document management system.

Compatible with workflows

Transmittals can be combined with approval workflows (see worflows feature)

View detailed features and screenshots

Digital signature

SIGN

Simple Electronic Signature - SES

Establish a workflow for your important documents and submit them for signature.

Advanced Electronic Signature - AES ⁽²⁾

Uniquely sign and encrypt your documents with advanced electronic signature

More information about digital signature

2D coordination, issues & change management

Compare PDF documents or plans

Control the revision of plans thanks to an online visual comparator.

Annotate and track issues on drawings

Create observations on plans or PDF documents for handling.

View detailed features and screenshots

3D BIM coordination, issues & change management

⁽²⁾

BIM

Model Management System

Gather your BIM files into a project model.

BIM (IFC/RVT) online viewer

Embedded viewer with various functions: section planes, model tree, objects properties, 2D/3D side-by-side view, ...

Federated model views

Create combined views based on one or more parts of the model.

BIM collaboration with BCF ⁽²⁾

Annotate and collaborate around the BIM model.

Apps for preparation of works, execution and handover

CONNECT ONLY

ENTERPRISE

CORPORATE

Visitors portal for deliveries, price requests, ...

⁽³⁾

Portal for price requests and quick share

Securely share documents on Cooperlink's portal via unique links. You are also informed when partners opens these documents.

View detailed features and screenshots

Leverage your fileserver, Sharepoint or Autodesk ACC in connection with your virtual workspaces. Click here for more info....

Financial management

⁽²⁾

CONTRACT

Cost and progress management

Manage your expense and customer billing progress in line with lean planning.

Submittal workflows for technical documents (ISO19650 PUBLISH)

Submittals / Approval workflows

Submit your product sheets and plans for the approval of your partners.

Role-based workflow templates

Create workflow templates for the entire organization or by project. Involve your partners through series and/or parallel actions.

Deadlines based on calendar or working days

Apply realistic response times, taking into account weekends, holidays and closing your business.

Digital markups (annotations)

Comment and annotate the documents submitted to you for approval.

Immutable revisions

Secure and perpetuate the information exchanged. Workflow-related information is set in stone (incl. metadata)

View detailed features and screenshots

Title block, cover and comment sheets

Custom automatic cover and comment sheets

Guarantee the durability of your documents even offline thanks to title blocks, covers and comments added automatically.

View detailed features and screenshots

Transmittals

Record and list the transmitted documents

You always have a precise view of the documents exchanged with your partners.

Reporting, Transmission & Master Documents Registers (MDR)

Online documents registers

Supervise your documents and their approval status at a glance.

Offline custom excel listings (documents, tasks, workflows)

Create registers from export templates that you build yourself. All Cooperlink information is exportable.

Record and list the transmitted documents

You always have a precise view of the documents exchanged with your partners.

Open API for BI software (eg. powerBI)

Collect relevant data in your centralized business intelligence warehouse

View detailed features and screenshots

Assets management & ready-for-operations BIM

⁽²⁾

ASSETS

Assets registry and data library

Smart links between assets and BIM objects

Connect your assets to the BIM model by means of data linking.

Automatically enrich the BIM model

By leveraging smart links, enrich your BIM model with information from the Cooperlink Hub (attributes, documents, etc.).

Inspections and quality control

⁽²⁾

FIELD

Geolocated snagging and observations

Identify issues and defects and record pictures anytime, anywhere

Digital forms and inspections

Check compliancy to quality, health, safety and environment

Reporting

Generate custom reports of issues

Minutes of site meeting

Prepare your site meeting and centralize your decision making process

Deliverables (eg. tender documents, permit, as-built)

On-the-fly deliverables (eg. documents issued as good for execution)

Ask Thanks to the automation engine, an execution document can be created at different times of the workflowto generate your custom deliverables in ZIP format.

Create ZIP archive of documents with custom structure and naming

Ask Cooperlink to generate your custom deliverables in ZIP format.

View detailed features and screenshots

After sales services

BOOST

Ticketing

Manage the requests that your customers send to you by e-mail.

View detailed features and screenshots

Apps for correspondence

CONNECT ONLY

ENTERPRISE

CORPORATE

Internal correspondence

Messages to project and work space members

Exchange information related to documents through Cooperlink's internal messaging.

View detailed features and screenshots

External correspondence and e-mails repository

BOOST

Archive and management correspondence / e-mails in project and work spaces

Gather project correspondence in your workspace. Use multi-criteria searches to find relevant information.

Automatic tagging

Automatically tag and archive correspondence based on project keywords

Tracking of readers

Cooperlink informs you who has read the current correspondence

Unique identifier

Cooperlink can assign a unique identifier per correspondence for traceability purpose

View detailed features and screenshots

Manage your correspondence in Cooperlink directly from Outlook. Learn more...

No-code configuration

CONNECT ONLY

ENTERPRISE

CORPORATE

Users and partners

Users and partners management

Business cards (contacts management)

Access audit (spaces and roles)

View detailed features and screenshots

The automation engine enables syncing your contacts database with Cooperlink

Connectors

DMS connectors management

3rd-party apps management

View detailed features and screenshots

Metadata cards

Metadata fields and card templates designer

View detailed features and screenshots

Workflows

Workflow templates designer

Workflows permissions

View detailed features and screenshots

Reports

Reports designer via Excel template

Reports permission

Projects and Workspace

Project / Workspace designer

Project / Workspace wizard (from project template) ⁽²⁾

Create a new project instantly from preconfigured reference projects

Access rights matrix

Mapping between workspace and DMS^{Documents Management System}

Custom naming convention and extraction

View detailed features and screenshots

The automation engine enables creating projects from an external database

Support and security

CONNECT ONLY

ENTERPRISE

CORPORATE

5-stars support

Standard 8/5 support (CEST) with chat response time < 15 minutes (on average)

Our support team is available by email, ticket or using the instant messaging tool available in the app.

Language support in English, French and Dutch

Our team answers you in your preferred language for more ease.

Delivery & training with customer success manager (online)

Your CSM will take care of the installation and supply of your project. He will also take care of training your team and your partners.

Online help and self-training academy

Once on track, for any specific questions you have, you can visit our Knowledge Center at https://help.cooperlink.io

View detailed features and screenshots

Dedicated support

Dedicated account and customer success managers

You are in direct contact with members of our enterprise support team.

Semi-annual or quarterly follow-up meetings

You meet regularly with your account manager to monitor your use of Cooperlink. It collects your feedback to continuously improve the product.

On-purpose academy

We organize tailor-made training with your team

Monitoring

Active monitoring of your tenant

Cooperlink's Network Operations Center monitors the most important parameters of your tenant every 10 minutes (service availability, error messages, connection attempts, number of sessions, disk load, etc.)

Data control, durability and compliance

High level of security

By default Cooperlink offers you a very high level of data security.

Separate tenant with full control on data and history

Each organization's data is logically or physically separated. In the event of a conflict, or simply when the collaboration stops, you keep all the data, including the history. As a transactional system, Cooperlink records all changes. Your partners are not able to erase or alter your own data and history.

Secure Cooperlink-to-Cooperlink data link (SHA-256/TLS Bridge Service) and connectors

The connection between Cooperlink and third party systems, or between two Cooperlink tenants is secured using state-of-the-art techniques.

GDPR compliance

Cooperlink complies with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

For more information, please read our Secury and Data Governance

Compliance and frameworks support

GDPR compliant

Supports ISO19650

Support openDMS framework

For more information, please read our knowledge base

Advanced security

ISO27001 Hosting

Dedicated cloud tenant or on-premises server

Single-sign-on / Azure AD integration

Multi-factor authentication

(2) These features are currently in beta release. They will be available from 2024.
(3) By default, email notifications are sent from the cooperlink.io domain. To send emails from your domain or account, the BOOST option is required.

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